Suppliers
Orkla is a leading provider of branded consumer goods and services, with a strong base in the Nordics and Baltics and a growing presence in other selected markets. Our supplier base consists of 24 000 suppliers, located both close to our markets and globally, and are active in more than 300 sectors.
The Group’s purchases extends from indirect material to raw materials such as flour and berries, to externally sourced finished products like canned tuna and tooth brushes. Procurement is centralized with Category Managers responsible for sectors globally while company teams are responsible for implementation and continuous work with suppliers.
Below you’ll find more information about being a supplier to Orkla and requirements for delivering.
Delivering to Orkla
This Business Requirement Description (BRD) is an overview of the general logistics requirements Orkla Group has for its suppliers. It is a description of Orkla’s logistics requirements that is expected to be fulfilled by the supplier. Not all requirements will be applicable for all set-ups; it might vary depending of the type of services, type of products, Orkla company set-up or contract.
Logistics requirements
GS1 standard Orkla
SSCC Orkla has a general requirement for suppliers to mark the products with Serial Shipping Container Code (SSCC) according to GS1 standard
Each pallet must contain two types of labels; one with product information and one with transport-data
- Product label – content and layout Label content must as a minimum include: GTIN number, Batch, Expiry Date, Quantity on pallet and SSCC-code.
- Transport Label – Content and layout Label content must as a minimum include: From, To, Via, Gross Weight, etc. (to be updated)
Packing requirement The product should be packed in a way so it can withstand transport to the Orkla site. A general requirement is that pallets should be clean and of good quality
Shipping documents Vendors need to provide the following documents: Commercial Invoice, Packing List, Waybill/CMR/Bill of Lading
Advance Shipping Notification (ASN) Orkla’s intention is to receive an advance shipping notification (ASN) from the supplier. Depending on the set-up with each supplier, this can be sent in different ways and this will be agreed in the contract between Orkla and the supplier
Logistics requirements, detailed description:
Orkla Group Logistics 1.0 – Suppliers
Becoming a supplier to Orkla
Becoming a supplier to Orkla means that somebody in our business units have requested your services. Once they have done so you will receive an email inviting your company to register in the Orkla Supplier Portal. This is a mandatory step before Orkla enters a relationship with a new supplier and no orders work can start before the registration process is complete.
The process for onboarding supplies is meant to ensure that Orkla only works with business partners that are meeting our standards. During the onboarding process, you will be screened based on the services you provide and the risk level in your jurisdiction.
Below you can find guides on how to manage your profile in the portal.
Becoming a supplier to Orkla (English)
Electronic signing of documents
In order to simplify signing of supplier contracts and other relevant documents, Orkla will start to use electronic signatures provided by Adobe Sign. Within Europe, an electronic signature is equally valid as a physical signature and will thus be applied for most European suppliers and contracts that fall below European law.
How do I as a supplier sign documents electronic?
The signing process is conducted through an assigned portal and is fully coordinated by mail. When there is a request for signature, the supplier will be notified by mail and receive a link to the document in question. All fields that require data input are marked and signing can be done by four different means:
- Type in your name with the keyboard
- Draw your signature with the mouse
- Upload an image of your signature written by hand
- Use your mobile phone to sign
When the signing process is completed all involved parties will receive a copy by mail. Signed documents get a visual certification stamp as a proof of validity. Please watch this movie for more information on how to electronically sign documents.
What if the information in the document is incorrect or I wish to delegate the signing?
If you want to reject the document or delegate the signing to someone else this can be easily done by using the top left menu in the document viewing window. It is also possible to add a comment on why you can´t accept the document or wish to delegate it further.
Do I need to create an Adobe Sign account?
No, it is perfectly possible to sign and manage documents without this account. The creation of a free Adobe Sign account is mainly useful if you conclude several contracts with Orkla, especially if you handle multiple documents at the same time. An Adobe Sign account allows you to mange the signing process and signed contracts from the past on the online and secure platform of Adobe Sign. If you wish to create an account it can be easily done on the Adobe website.
Questions?
Please reach out to your contact at Orkla Group Procurement.